Please Note: Campus Events Service Charge Increase Effective May 1, 2023. Learn more ›
Academic related requests should be directed to the Learning Space Management Office.
We regret that we are unable to accepting wedding photography permit requests at this time. Please continue to check our website for future updates.
Your Campus Events Coordinator will be in touch, however event contact information can be found here
6 business days prior to the request date is required.
Recognized Student Groups will not be charged for the use of space; however, they will be held responsible for any additional costs incurred to Campus Events. These are usually overtime costs for caretaking, campus moving, or security.
Charges will be applied for bookings that require access to audio visual equipment and/or required service orders that must be paid for prior to the event. All bookings will receive a 50% discount off audio visual charges.
Our office will issue the invoice after the event and payment can be done via online payment.
Food and beverages are permitted in classrooms.
Note that colleges, faculties, and departments have different policies and their own administrators, review carefully before making a request.
To become a Recognized Student Group, renew group recognition, or change the Administrative Officers listed on your group’s profile page, visit the Student Organization Portal.
If you need to update the contact information for the group, please visit https://sop.utoronto.ca/
Virtual Meetings & Events Questions
Please visit our Campus Events Virtual Meeting and Event Services page.
To request a virtual ‘classroom’ for an academic course, please contact email@example.com
Virtual event platforms are flexible and can be used for almost any meeting or event such as announcements, presentations, and webinars to both public and internal audiences.
Please submit a request by contacting us at firstname.lastname@example.org for more information.
We offer virtual event platforms that can support events up to 10,000 attendees.
Our platforms can support multiple concurrent breakout sessions.
Yes, an attendance log is generated during the event. Once the event is completed, this document will be available for download.
Attendees can participate in the event using a mobile device.
Effective May 1, 2023
The service and cost recovery model Campus Events (CE) maintained from its time as part of Academic + Campus Events (ACE), relied heavily on fees from external rentals to offset the staffing and administrative costs for CE staff to support internal and institutional events and conferences.
The substantial issues with the business model pre and post pandemic highlighted the immediate need for a more sustainable cost recovery model to facilitate internal activities and recover full time staffing costs.
The revised cost recovery model provides a consistent framework to support internal activities while offsetting the staffing and administrative costs for Campus Events planning and expertise in operations as well as the coordination of service order arrangements and requests.
All internal activities booked in centrally shared classroom spaces on the St. George Campus including auditorium, lobby, and outdoor spaces that require the coordination of onsite services coordinated by Campus Events such as furniture and poster board reconfigurations, caretaking, grounds, security, access arrangements transportation services, campus safety, and communications.
Recognized Student Groups that have been officially recognized by the University through the Student Organization Portal can continue to book spaces with Campus Events.
Recognized Student Groups will not be charged for the use of space; however, they will be held responsible for any additional costs incurred to Campus Events. These are usually overtime costs for Caretaking, Campus Moving, or Security. Please check the requirements by visiting the Recognized Student Groups booking page with additional FAQs which can be found here.
Learning Space Management will continue to facilitate all academic space requirements as well as basic classroom booking requests including those for departments and faculties that do not require any service order arrangements or logistical review at no charge.
Costs for space coordination and facility and service charges will be billed directly to the department or faculty to the FIS numbers provided on the internal event request form.