Plan an event
Recognized Student Groups, St. George
Recognized Student Groups that have been officially recognized by the University through the Student Organization Portal can book spaces with Campus Events using the Student Group Booking Portal below. Student groups can request outdoor space bookings by emailing campusevents@utoronto.ca.
Booking requests must be submitted 6 business days prior. If your booking is not submitted at least 6 business days ahead, we may be unable to accommodate your booking request.
Current Booking Hours
Monday – Thursday: 8:30 AM – 9:30 PM
Friday: 8:30 AM – 9:00 PM
Saturday & Sunday: 9:00 AM – 5:00 PM
Audio Visual Equipment Rentals and Service
Audio-visual requests can be made at the time of room booking using the student group booking portal. Once the room booking is confirmed, the A/V invoice will be sent after the event. Recognized Campus Organizations will receive a 50% subsidy for only ‘basic av’ needs. More information on the subsidy can be found here.
FAQs
Only Administrative Officers of a Recognized Student Group, as listed on your group’s profile page on the Student Organization Portal, can book a space free of charge through Campus Events using the Student Group Booking Portal.
6 business days before the requested date is required.
Recognized Student Groups will not be charged for the use of space; however, they will be held responsible for any additional costs incurred to Campus Events. These are usually overtime costs for Caretaking, Campus Moving or Security.
Charges will be applied for bookings that require access to audio-visual equipment and/or required service orders that must be paid before the event. All bookings will receive a 50% discount on audio-visual charges.
Our office will issue the invoice after the event, and payment can be made via online payment.
Food and beverages are not permitted in classrooms.
There are other spaces not included in the Student Group Booking Portal, including outdoor event spaces. To request outdoor event spaces, please email campusevents@utoronto.ca. You may contact Hart House and the UTSU Student Commons to inquire about space rentals outside our hours. Note that colleges, faculties, and departments have different policies and their own administrators, review them carefully before making a request.
To become a Recognized Student Group, renew group recognition, or change the Administrative Officers listed on your group’s profile page, visit the Student Organization Portal.
Please ensure the contact information for the group is up to date, you can update it by visiting here https://sop.utoronto.ca/.
If you are hosting an event in an approved food consumption area, please read the St. George Campus Safe Food Handling Guidelines. You can find a form here and submit an application for your event.