Booking & Rates
Campus Events & Conference Services (CECS) supports the U of T community by coordinating event spaces, conference venues and iconic campus locations.
Our cost recovery model ensures sustainable, high-quality event support by applying service fees for internal activities that require onsite coordination. Recognized student groups are not charged for space use, but may be responsible for additional service costs.
Centrally Shared Spaces & Internal Venues
Centrally shared classrooms, lecture halls, atriums and other multi-use spaces on the St. George campus are jointly managed by Campus Events & Conference Services (CECS) and Learning Space Management (LSM).
To book these spaces for a special event, submit a Space Reservation Request Form.
- Please allow a minimum of six business days for our team to respond.
- Requests submitted fewer than six business days in advance may not be accommodated.
- Note: AV equipment is not included in room rental costs.
Before submitting, please review the University Event Policies.
Academic Course Bookings
For classroom bookings related to course instruction, please use the Learning Space Management portal. If you require the request form in an alternate format, or if you have questions, please contact us.
Conference Venues
Conference venues — including The Conference Centre at U of T and the Schwartz Reisman Innovation Campus — are managed by CECS.
Please contact the CECS team directly for details on availability, services and pricing.
Convocation Hall
To request Convocation Hall, please complete the Convocation Hall Request Form.
- Allow a minimum of five business days for a response.
- Capacity: 1,731 people
- Internal (U of T): $250/hour
- External: $3,000 (half-day) / $4,000 (full-day)
Internal Rates
As part of a new cost recovery model, fees apply to events requiring onsite services coordinated by CECS (e.g., furniture and poster board setup, caretaking, grounds, security, and access). This model ensures sustainable support for internal activities and offsets staffing and administrative costs.
| Space Capacity | Rooms in Inventory | Internal Activity Rates |
|---|---|---|
| Fewer than 100 people | 230 | $45/hour |
| Fewer than 200 people | 41 | $100/hour |
| Fewer than 400 people | 13 | $150/hour |
| 400 people or more | 5 | $250/hour |
| Convocation Hall | — | $250/hour |
Notes:
- Learning Space Management facilitates academic classroom bookings without service arrangements at no cost.
- Recognized Student Groups are not charged for the use of space but are responsible for any additional service costs (e.g., caretaking overtime, campus moving, or security).
- Event service charges for departments and faculties are billed directly using the FIS number provided on the internal event request form.
