Security & Logistics
At Campus Events & Conference Services (CECS), we ensure every event is safe, compliant and perfectly executed. From permits and staffing to traffic flow and contingency planning, our team manages the details so you can focus on your guests.
Safe. Compliant. Seamlessly Managed.
Working closely with Campus Safety, we make sure your event follows all university protocols and procedures. Depending on the venue and nature of your event, we can also provide dedicated security staff to support sensitive or high-profile gatherings.
Our Security & Logistics Services
Load-in / Load-out Scheduling
We coordinate all vendor deliveries, set-up and tear-down to keep your event on track.
- Vendor schedules & delivery zones.
- Set-up/breakdown timelines.
- Coordination with venue management.
Permitting & Compliance
We guide you through required permits and approvals to ensure full compliance.
- Noise, fire safety & occupancy permits.
- Insurance & liability requirements.
- Local laws and university policies.
Staffing & Crew Coordination
We provide trained, professional staff to support your event.
- Ushers, tech crew & Campus Event Ambassadors.
- Clear roles and responsibilities.
- Check-in systems & pre-event briefings.
Traffic & Parking Management
For larger events, we create on-site parking and traffic flow plans.
- Parking layouts & delivery zones.
- Directional signage & wayfinding.
- On-site traffic flow control.
Technology Integration
Our team uses modern tools to keep communication and logistics running smoothly.
- Event management software.
- Web-based apps & two-way radios.
- Real-time coordination across teams.
Crowd Management
We ensure safe, efficient guest flow throughout your event space.
- Capacity monitoring & crowd modeling.
- Queue management with signage & stanchions.
- Accessible entrances, exits & pathways.
Contingency & Backup Planning
We plan for the unexpected so your event never misses a beat.
- Weather-related backup plans for outdoor events.
- Staffing replacements if needed.
- Emergency protocols & support.
Contact & Consultation
Every event is assigned a dedicated CECS event representative who will:
- Liaise with you through planning & execution.
- Coordinate all logistics with vendors & staff.
- Be on-site for troubleshooting and last-minute needs.
Peace of Mind Comes Standard
From start to finish, CECS ensures your event is safe, compliant and stress-free—backed by expertise in logistics, security, and guest care.
