University Event Policies
The University of Toronto has developed policies and procedures for hosting events at its downtown (St. George) campus. Please review the following guidelines before submitting a booking request.
Booking a Space
- All event requests must be submitted through a Space Reservation Request form.
- Please allow a minimum of 6 business days for our team to respond. Requests submitted with less notice may not be accommodated.
- AV equipment and technician support are not included in room rental fees and must be arranged separately.
Outdoor Spaces
Outdoor spaces booked through Campus Events & Conference Services, such as patios and external spaces, are only available to University of Toronto staff, faculty and recognized student groups.
Food & Beverage Policies
- Events that include serving or selling food or beverages must complete the required Food Services form.
- If you plan to serve alcohol, please review the University’s Alcohol Policy.
- For events held in approved food consumption areas, please follow the St. George Campus Safe Food Handling Guidelines.
University Policy Compliance
Campus Events & Conference Services also complies with university policies set by the Governing Council for room allocation and the temporary use of space, namely prioritizing use of space on campus for meetings, conferences and courses of study that are of interest to the university community.
Additional Costs
Charges may apply for events that require onsite support, including:
- Furniture or poster board reconfiguration.
- Caretaking or custodial services.
- Grounds and security services.
- Special access arrangements.
Before submitting a request, please review the Policies for Booking a Space. If you require the Space Reservation Request form in an alternate format, please contact Campus Events & Conference Services.
